Specialised Foundation Progamme Allocation Process

YHFS is one Unit of Application (SUoA) that comprises three Locality Schemes or Groups (East Yorkshire, West Yorkshire and South Yorkshire. In total we have 63 Specialised Foundation Programmes (SFP), with a four-month placement in the FY2 year, either Research or Medical Education.

From August 2020, 3 of the EY Medical Education posts will be offered as Foundation Priority Programmes (FPP).

The UKFPO has published national information and guidance relating to SFP recruitment commencing in August 2022. The most useful document for you at the time is the FP/SFP Applicants Handbook which can be found in the ‘Resource Bank’ section of the website.

Please look at the Resource Bank on the UKFPO website.

Applications are processed via the national recruitment system, Oriel. If eligible, your Medical School will “nominate” you for entry to the application process. Once confirmed, you will receive an email with a link to the Oriel system. You can then register and complete your application for Foundation, Foundation Priority Programmes, Psychiatry Foundation Fellowships and Specialised Foundation Programmes. Applicants are advised to start their applications early to allow sufficient time to complete necessary sections of the application form and to gather evidence in support of their application.

The time frames for this are listed in the timeline at the bottom of this page and are also available via the UKFPO website / in the FP/SFP Applicants Handbook.

There is a national Person Specification for the Specialised Foundation Programme, which can be found i on the UKFPO website. In addition to this, at the bottom of this page, YHFS have an additional Person Specification for both our Medical Education and Research Foundation Programmes.

Students applying to start a two-year Specialised Foundation Programme in August 2022 will rank all 63 programmes on application.  Successful applicants will be allocated to a research project, subject to completion of the Application Form for an F2 Academic Foundation Placement (YHAF2). This form does not need to be completed for your SFP application; it will be completed during the F1 year.

Please click on the links below for further details on the SFP programmes across YHFS:

  • 24 in East Yorkshire (21 Research posts. The 3 Medical Education posts have been converted to FPP for August 2021)
  • 21 in South Yorkshire (9 Research and 12 Medical Education)
  • 21 in West Yorkshire (18 Research posts and 3 Primary Care posts. From Aug 2022 the Primary care posts will change to a Medical Education placement in the FY2 year which starts in 2023)

As the SJT has not usually been completed prior to SFP recruitment taking place, YHFS SFP applicants will take part in a competitive interview process.

All students must still sit the SJT, but the score will not be used to allocate to an AUoA.  All SFP offers are subject to a satisfactory SJT score however.

Key Dates

  • Register and enrol online – 1st – 8th September 2021
  • Complete the online application form – 8th - 22nd September 2021
  • Shortlisting – 25th October – 5th November 2021
  • Notification of invitation to interview – 11th November 2021
  • Deadline to accept interview invitation / book an interview slot – 17:00 on Monday the 15th November 2021
  • Interview Dates – 2nd & 3rd December 2021
  • SJT dates - New online system windows:
    Window 1 - 7th December 2021 – 19th December 2021
    Window 2 - 18th January 2022 to 23rd January 2022
  • AFP national offers – 12th – 14th January 2022 (48 hours to accept)
  • 1st Cascade – 19th – 21st January 2022
  • 2nd Cascade – 26th – 28th January 2022
  • 3rd Cascade – 2nd – 4th February 2022
  • Notification to Employer / Trust - from 9th February 2022

The enrolment for applications for the Specialised Programme will start on Wednesday 1st September 2021. Please see the FP/SFP Applicants Handbook for more information.

You must enrol prior to application process opening on Wednesday 8th September 2021  

YHFS will be using the white space questions on the FP application form this year. This year there is 1 application form that allows you to apply for FP / SFP / FPP & PFF. Please complete the white space questions on the SFP section of the application form for YHFS.

If you are applying to another Foundation School, please check their requirements for SFP recruitment as not all schools use the same processes.

Please rank the programmes in order of preference by using the drag and drop function.

YHFS ask applicants to rank all 63 Academic posts. We do ask that you rank all of the 63 posts in order to give you more of an opportunity to be offered a place you prefer.

Please rank all programmes under the "Preference" column.

Any programmes you do not wish to be considered for should remain in the "Not Wanted" column.

Please note the implications of this will be that you will not be offered a place on any programmes listed under the "Not Wanted" column.

As part of the FP application process, you can submit Additional Educational Achievements (AEA) as part of your Foundation Programme application.  These will be nationally verified by the UKFPO and any points awarded will be added to your total score.

YHFS will not review this evidence again for your SFP application. The score you are given by the national verification process will be final and used as part of your Foundation Programme score.

For the Specialised Foundation Programme applications some schools accept evidence of Further Academic Achievements. YHFS will not be using Further Academic Achievements (FAA) as part of the SFP process.

Specialised Foundation Programme Interviews

Interviews for SFP 2022 will take place on Thursday 2nd and Friday 3rd December 2021. Interviews will be held virtually. Successful applicants will be asked to book an interview slot via the Oriel application system. We will shortlist candidates for interview using decile scores.

Due to the fact the decile scores may be amended by medical schools until the 9th of December 2021 please be advised that if there is a change to a trainees decile score which would have put them on or above the interview cut off score, we will interview them at a later mop up session.

Please note we have 162 interview slots over the 2 days of interview. If we receive more than 162  applications, we will shortlist using applicants EPM score.

You must respond to an interview invitation (i.e. book your place or contact our office) by the deadline of 17:00 on 13th November 2021.

If you do not respond within this time frame, your application will be automatically withdrawn from SFP Yorkshire and the Humber Foundation School.

Interviews will be assessed using the Qpercom system, so please be aware the interview panel members will be using iPads to record any notes during the interview and to log your scores.

When choosing your interview slot, you will be given the option of adding notes on anything of which you wish our office to be aware. In most cases, this should not be necessary and you can leave this blank. 

If you have any special requirements, please contact us directly by emailing the generic inbox (foundation.yh@hee.nhs.uk) at the earliest opportunity, so your request and requirements can be considered.

If you book an interview and then decide not to attend, please cancel your slot on Oriel as soon as possible. If you can also email us via the generic inbox (foundation.yh@hee.nhs.uk) it would be appreciated. 

In previous years, a number of candidates have booked an interview and then failed to attend, which results in other applicants missing out on the opportunity to come to interview. We normally have a reserve list of candidates, and they will be slotted into any cancelled interview slots. If you book an interview but then, for whatever reason, you can’t attend, please log into your account and cancel your booking, even if it is at short notice. Please also notify the Foundation team via the generic inbox (foundation.yh@hee.nhs.uk


Further information will be posted about the interview process as soon as we have finalised the platform we will be using. 

Personal Document Checking

You will be required to evidence proof of identity at your interview.

Interview Format

There will be 1 interview station comprising both Academic and Clinical questions:

Clinical – approximately15 minutes interview

Academic – approximately 15 minutes interview

If we receive more than 162  applications, we will shortlist using applicants Medical School decile score.

Scoring of SFP Applications for interview selection

Scoring of SFP Applications

  • White Space Questions 25 points (5 questions scoring maximum of 5 points each)
  • Medical School Decile Score Maximum 43 points
  • Maximum interview score 160 (2 panel members each scoring 40 for Academic section / 40 for Clinical section)
  • Maximum SFP total score 238

Additional Educational Achievements (AEA) are not used for SFP selection in YHFS.

Some Foundation schools do use them so please check individual requirements. You can obtain a maximum 7 points for AEAs, awarded at the National Verification Day, hosted by the UKFPO. These will count towards your FP allocation.

'If successful at interview you will be given an individual rank, based on your total score, made up of the combined interview station score, decile score and white space questions score. This is calculated via the Oriel system. This ranking, in conjunction with your preferenced posts are subjected to an algorithm, which will allocate the available programmes in order of rank and preference. The higher you score / rank / more posts you preference the more likely you are to be offered a post and to be offered a post of your top preference. 

If you are offered a programme, you are given 48 hours to accept or decline. 

If you decline the offer, you are taken out of the SFP process, and you will continue with your Foundation Programme application only. 

You can withdraw from the SFP process at any time. However, if you accept an SFP post and then withdraw from that post, you are then excluded out of the allocation process for SFP and FP. You will have to reapply the following year.   

As you can apply to two AUoAs, if you accept one post, your other post will automatically be declined. For example, if you apply to North West and YHFS and accept the North West post, your YHFS will be declined.