Academic Foundation Progamme Allocation Process

YHFS is one Academic Unit of Application (AUoA) that comprises three Locality Schemes or Groups (East Yorkshire, West Yorkshire and South Yorkshire. In total we have 63 Academic Foundation Programmes (AFP), with a four-month academic placement in the FY2 year.

For August 2020, 3 of the EY Medical Education posts will be offered as Foundation Priority Programmes (FPP).

The UKFPO has published national information and guidance relating to AFP recruitment commencing in August 2019. The most useful document for you at the time is the FP/AFP Applicants Handbook which can be found in the ‘Resource Bank’ section of the website.

Please look at the Resource Bank on the UKFPO website.

Applications are processed via the national recruitment system, Oriel. If eligible, your Medical School will “nominate” you for entry to the application process. Once confirmed, you will receive an email with a link to the Oriel system. You can then register and complete your application for both Foundation and Academic Foundation Programmes. Applicants are advised to start their applications early to allow sufficient time to complete necessary sections of the application form and to gather evidence in support of their application.

The time frames for this are listed in the timeline at the bottom of this page and are also available via the UKFPO website / in the FP/AFP Applicants Handbook.

There is a national Person Specification for the Academic Foundation Programme, which can be found in the Key Documents section on the UKFPO website. In addition to this, at the bottom of this page, YHFS have an additional Person Specification for both our Medical Education and Research Academic Foundation Programmes.

Students applying to start a two-year Academic Foundation Programme in August 2020 will rank all 63 programmes on application.  Successful applicants will be allocated to a research project, subject to completion of the Application Form for an F2 Academic Foundation Placement (YHAF2). This form does not need to be completed for your AFP application; it will be completed during the F1 year.

Please click on the links below for further details on the AFP programmes across YHFS:

  • 24 in East Yorkshire (21 Research posts. The 3 Medical Education posts have been converted to FPP for August 2021)
  • 21 in South Yorkshire (9 Research and 12 Medical Education)
  • 21 in West Yorkshire (18 Research posts and 3 Primary Care posts)

As the SJT has not usually been completed prior to AFP recruitment taking place, YHFS AFP applicants will take part in a competitive interview process.

All students must still sit the SJT, but the score will not be used to allocate to an AUoA.  All AFP offers are subject to a satisfactory SJT score however.

Key Dates

  • Register and enrole online - 12th October 2020
  • Complete the online application form - 19th October 2020 - 4th November 2020 )please note downtime / Oriel system not available on 22nd and 23rd October 2020)
  • Shortlisting - 5th November to 13th November 2020
  • Notification of invitation to interview - 20th November 2020
  • Interview Dates - 3rd and 4th December 2020
  • SJT dates - New online system windows:
    Window 1 - 7th December 2020 to 19th December 2020
    Window 2 - 18th January 2021 to 23rd January 2021
  • AFP national offers - 13th January 2021 (48 hours to accept)
  • 1st Cascade - 20th January 2021
  • 2nd Cascade - 27th January 2021
  • 3rd Cascade - 3rd February 2021
  • Notification to Employer / Trust - from 17th February 2021

The enrolment for applications for the Academic Programme will start on Monday 12th October 2020. Please see the FP/AFP Applicants Handbook for more information.

You must enrol prior to application process opening on Monday 19th October 2020.  

Please rank the programmes in order of preference by using the drag and drop function.

YHFS ask applicants to rank all 63 Academic posts. We do ask that you rank all of the 63 posts in order to give you more of an opportunity to be offered a place you prefer.

Please rank all programmes under the "Preference" column.

Any programmes you do not wish to be considered for should remain in the "Not Wanted" column.

Please note the implications of this will be that you will not be offered a place on any programmes listed under the "Not Wanted" column.

As part of the FP application process, you can submit Additional Educational Achievements (AEA) as part of your Foundation Programme application.  These will be nationally verified by the UKFPO and any points awarded will be added to your total score.

YHFS will not review this evidence again for your AFP application. The score you are given by the national verification process will be final and used as part of your Foundation Programme score.

For the Academic application some schools accept evidence of Further Academic Achievements. YHFS will not be using Further Academic Achievements (FAA) as part of the AFP process.

Academic Interviews

Interviews for AFP 2020 will take place on Thursday 3rd and Friday 4th December 2020. Interviews will be held virtually. Successful applicants will be asked to book an interview slot via the Oriel application system.

Please note we have 192 interview slots over the 2 days of interview. If we receive more than 192 applications, we will shortlist using applicants EPM score.

You must respond to an interview invitation (i.e. book your place or contact our office) by the deadline of 17:00 on 22nd November 2020.

If you do not respond within this time frame, your application will be automatically withdrawn from AFP Yorkshire and the Humber Foundation School.

Interviews will be assessed using the Qpercom system, so please be aware the interview panel members will be using iPads to record any notes during the interview and to log your scores.

When choosing your interview slot, you will be given the option of adding notes on anything of which you wish our office to be aware. In most cases, this should not be necessary and you can leave this blank. 

If you have any special requirements,  please contact us directly by emailing the generic inbox (foundation.yh@hee.nhs.uk) at the earliest opportunity, so your request and requirements can be considered.

If you book an interview and then decide not to attend, please cancel your slot on Oriel as soon as possible. If you can also email us via the generic inbox (foundation.yh@hee.nhs.uk) it would be appreciated. 

In previous years, a number of candidates have booked an interview and then failed to attend, which results in other applicants missing out on the opportunity to come to interview. We normally have a reserve list of candidates, and they will be slotted into any cancelled interview slots. If you book an interview but then, for whatever reason, you can’t attend, please log into your account and cancel your booking, even if it is at short notice. Please also notify the Foundation team via the generic inbox (foundation.yh@hee.nhs.uk

Interviews

Further information will be posted about the interview process as soon as we have finalised the platform we will be using. 

Personal Document Checking

You will be required to evidence proof of identity at your interview.

Interview Format

There will be 1 interview station comprising both Academic and Clinical questions:

Clinical –  approximately15 minutes interview

Academic – approximately 15 minutes interview

Scoring of AFP Applications

  • Medical School Decile Score Maximum 43 points
  • Additional Educational Achievements Maximum 7 points (National Verification Day - UKFPO - not used for an AFP in YHFS. Will count to FP.
  • Interview Score Maximum 100 points

If successful at interview you will be given an individual rank, based on your total score, made up of the combined interview station score, EPM score and AEA score. This is calculated via the Oriel system. This ranking, in conjunction with your preferenced posts are subjected to an algorithm, which will allocate the available programmes in order of rank and preference. The higher you score / rank / more posts you preference the more likely you are to be offered a post and to be offered a post of your top preference. 

If you are offered a programme, you are given 48 hours to accept or decline. 

If you decline the offer, you are taken out of the AFP process and you will continue with your Foundation Programme application only. 

You can withdraw from the AFP process at any time. However, if you accept an academic post and then withdraw from that post you are then excluded out of the allocation process for AFP and FP. You will have to reapply the following year.   

As you can apply to two AUoAs, if you accept one post, your other post will automatically be declined. For example, if you apply to North West and YHFS and accept the North West post, your YHFS will be declined. 

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