New and Intending GP Trainer Approval.

Are you interested in becoming a Trainer?

The benefits of becoming a Trainer/Training Practice:

For the Trainer:

  • The satisfaction of helping GP trainees develop
  • Excellent peer support from local trainers’ groups and networks
  • The opportunity to develop as an educator

For the Practice: 

  • Contacts and networking with other doctors and practices training
  • Good balance of practice activities – educational and clinical recruitment of former trainees

Steps involved in becoming a GP trainer:

There is a 2 stage online application process:

First stage:

In the first instance, you should contact your local GP Specialty Training Programme Director (TPD) to express your intention to start the process of becoming a trainer. They will arrange a meeting with you to discuss this.

The GP Approval system runs on a platform called PARE. You can submit your initial application using the link below:

https://onlinepare.net/gp-dental-trainer-application.php and details on how to apply on PARE can be found on the following video here.

Once on that site, please select the option ‘GP Trainer Application’ then complete the application form taking into account the notes:

  1. Complete the ‘GP Trainer Details’. At this point you should indicate whether you wish to undertake the Postgraduate Certificate in Medical Education (see notes below for further information). If you wish to undertake the PGCME then please select the option ‘PGCert funding requested’
  2. Complete the ‘Practice Details’. The practices are listed under CCGs with the prefix NHS, for example ‘NHS Barnsley CCG’. Selecting the CCG will then open another box that will allow you to select the practice. The practices on PARE are approved training practices. If your practice does not appear on this list, it is because it is not an approved raining practice. In this case, before you can complete this form you will need to complete the ‘Register a Practice’ form on the front page.
  3. Complete the name and email address of the TPD with whom you had your initial meeting.
  4. Press ‘submit application’

Once you have done this, your application will go to the GP approvals team for acceptance onto the approval pathway and an email will go to your TPD asking them to complete your initial TPD report. The initial TPD report will be checked and you will then be accepted onto the trainer approval pathway. You will receive an email advising you to create an account on PARE, which will enable you to access the application form.

PGCME: It is no longer compulsory to complete the PGCME in order to become a GP Trainer, however if you would like to undertake this then we will support you in this and fund your course. The following courses are available in Yorkshire and Humber:      

  • HYMS – Postgraduate Certificate in Health Professions Education (starting in September and January)
  • Leeds – Postgraduate Certificate in Clinical Education (starting in September)
  • Sheffield – Postgraduate Certificate in Medical Education (starting in September)
  • ​Please Note:  all applications for funding for the PG Certificate in Education must be made by 1 February to start the course in September and the 1 August to start the course (HYMS only) in January.

If you decide to undertake the PGCME, then you do not need to attend the Educational Theory course. You can also apply for GP trainer approval interview before you have completed your PGCME, providing you have completed all the other requirements below.

Next steps following acceptance of your application:

You will now need to complete the following mandatory requirements:

  • E-Learning Module in Clinical Supervision - to be completed prior to attending the educational theory course.  Access to the course is via the following link https://www.yorksandhumberdeanery.nhs.uk/faculty Please note that you are unable to create and account so will need to ensure that you have a screenshot as proof of completion.
  • Educational Theory Course for Intending Trainers - currently being run as a 1 day virtual course for those not undertaking the PGCME

This provides a higher level of understanding of being an educator

Intending trainer course's (3 days) now running virtually which will cover:

  • Workplace based assessments (WPBA)
  • Clinical and Educational Supervision (ESR/CSR)
  • Trainees in Difficulty (half day)
  • Teaching on the Consultation (half day)

The following are also requirements: 

  • Trainers’ workshops – minimum 6 hours attendance
  • Mentoring

Please see the tabs below for more information

Second stage - Completion of the PARE application online:

The application online can be completed as you go through your preparation to become a trainer. It is advised you enter the dates of the courses as you complete them. When you are getting ready to submit your final application then you should use the tabs on PARE to request a final TPD report, a LAT form, and a form completed by your mentor (please ensure you allow enough time for them to complete these prior to the submission deadlines). The information required is all on PARE with guidance notes.

Once you have completed all the information requested, you can apply for your trainer approval interview by submitting your application - noting the important information below regarding application deadlines.   

To ensure sufficient time is given for all involved with approving new GP trainers and to ensure that the Training schemes are given adequate notice of new trainers on their scheme it is imperative that prospective Trainers are aware of the deadlines for submitting and informing the approval team of their intention to be interviewed to become a GP Trainer.

Those Intending GP trainers wishing to start training in August must complete the GP Trainer Approval app by 1st February prior to the intending August start date. 

Those Intending GP trainers wishing to start training in February must complete the GP Trainer Approval app by 1st August prior to the intending February start date. 

Practices not approved for multidisciplinary learners must have been assessed prior to interview. The practice must be registered on PARE using the ‘Register a Practice’ button. This will generate a practice approval process that will determine whether the practice is approved as a training practice. Please ensure that this has been done prior to submitting your final application.

Trainer Approval Interview:

Once you have submitted your application for interview, then you will be contacted to arrange the interview at a trainer approval panel. These are held in April and October. If you are successful at interview, then you will become an approved GP trainer and this will be registered with the GMC by the Quality Team Administration.

Detailed information on the role of a GP Trainer and the training curriculum can be found on the RCGP website. 

If you have any further questions on the approval process please see the FAQs below or conctact the GP Trainer Quality Assurance team.

 

How do I get started?

Please note deadlines for all applications for PGCME funding and Submission for interview are 1st February and 1st August.

How do I get started?

What do I need to do to prepare and why?

  • Either completion of HEE clinical supervisor course and Educational Theory Course or undertaking PGCME
  • Book onto the intending trainer courses
  • Attend Trainer's Workshops - Attendance of at least 6 hours.
  • Undertake Mentoring - 6 sessions or if less then evidence of covering all required areas.
  • Please see the standards for GP training document to understand what the criteria and standards are for GP training and how they have been developed.

How do I apply for the PGCME?

  • You need to indicate on your initial application on PARE that you wish to apply for PGCME funding.
  • The application deadline for submission of the report is the 1 February for September PGCME courses and 1 August for January courses.

I do not want to undertake the PGCME or I already have a PGCME what do I have to do?

  • You will need to register your application on PARE, indicating ‘PGCME not undertaken’ or 'PGCME obtained', whichever is applicable.There is no date requirement for submission of this application but the final submission for interview will need to meet the required deadlines

What is mentoring and how do I get a mentor?

  • This is one to one personal mentoring from an experienced trainer who will work with your individual learning needs to ensure you meet the practical requirements of being a trainer
  • A mentor will be allocated by your local training scheme so please contact them to arrange this
  • Your mentor will need to complete a form detailing your mentoring on submission of your application. Details of this are on PARE.

What funding is available for me to prepare to be a trainer?

  • Funding is available to support intending trainers and practices in the preparation to become a trainer.
  • The funding includes fees for PGCME, backfill for PGCME and for all other mandatory courses, mentor payment, equipment for the practice e.g books, bags and equipment, video recording and playback equipment. Any claims for items purchased or backfill payments must be accompanied by a receipt or invoice.

 

How do I book onto the courses?

Once you have been accepted onto the trainer approval pathway (having completed your initial application on PARE), ​you can then book onto the intending trainer courses using the links to Maxcourse. Current courses are also listed below.

Below dates and direct links to book a place on MaxCourse:

WBPA

Link to book direct on to MaxCourse

18-Jun 21
https://www.maxcourse.co.uk/HEEYHME/userCourseMatchListCourseDetails.asp?cKey=10053  
13-Jul 21

https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14105

27-Jul 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14106
2-Sep 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14107
21-Sep 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14108
14-Oct 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14109
18-Nov 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14111
14 Dec 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14112

CSRs and ESRs

Link to book direct on to MaxCourse

24-Jun 21 https://www.maxcourse.co.uk/HEEYHME/guestCourseMatchListCourseDetails.asp?cKey=10056
1-Jul 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14084
30-Sep 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14085
7-Oct 21  https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14087
4-Nov 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14088
11-Nov 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14086

Trainers in Difficulty

Link to book direct on to MaxCourse

8-Jul 21
https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14099
9-Sep 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14100
5-Oct 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14102
9-Nov 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14103
25-Nov 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14101
12-Dec 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14104
Teaching on Consultation  
6-July 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14090
15-Jul 21
https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH13167
7-Sep 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14092
12-Oct 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14091
20-Oct 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14093
10-Nov 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14094

 Educational Theory

Link to book direct on to MaxCourse

17-Jun 21 http://www.maxcourse.co.uk/HEEYHME/userCourseMatchListCourseDetails.asp?cKey=10059
15-Jul 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14113
29-Jul 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14114
8-Sep 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14115
15-Sep 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14116
5-Oct 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14117
9-Nov 21 https://www.maxcourse.co.uk/HEEYHME/organiserCourseMatchListManageCourse.asp?s=CH14118
What evidence do I need to submit to become a trainer & deadlines?

Submission dates are 1 August for a start of training in February and 1 February for a start of training in August.

  • All the information requested is available to view from your PARE application.
  • Please see the list of documents needed on the checklist.

 

Do I need to have a formal Visit?
  • If you are in a current training practice and training from a site that is already approved then you do not need a formal visit.
  • If your practice is not a current training practice then you will need a visit. Please see the site approvals section.

 

Do I need to have an interview and what will be the format?
  • You will need to attend for an interview
  • Interviews will be held in October and April
  • The Panel will be made up of four members usually the School lead and the locality lead for GP QA, a TPD and a GPSTR.
  • Questions will cover 4 of the areas outlined below
    • Personal characteristics relevant to training
    • Personal preparation for the role of Trainer/ workplace based assessments 
    • Educational Theory and Adult learning concepts
    • Practice as a training practice
    • Registrars with problems
    • Curriculum coverage
    • Support within practice for trainer and training process
    • Responsibilities as a trainer GMC/Employer
    • CPD needs as a trainer

What happens if I don’t pass my interview

  • Sometimes intending trainers and are found not to meet the criteria for training yet. You will be sent an email within the application advising you clearly of which criteria were not up to standard and recommendations for development.
  • When you have completed the recommended preparation, and feel you are ready to train you can submit a new application by the deadlines of 1st February and 1st August.

How long will I be approved for?

  • Your first approval will be for 2 years.
What happens after my approval?
  • The GP approvals team will confirm your status as a trainer to the GMC and this will be added to your registration.
  • You need to continue to be involved in trainer’s workshops. .
  • You will be invited to a mandatory 2-day trainer’s seminar after approximately one year.
  • Your work as a GP trainer must be assessed as part of your NHS annual appraisal
How does my Practice becomes a training site / What if there are changes to my current approved practice site?

All sites from which training takes place need to be approved as an educational site and registered as such with the GMC.

I want to start training in a practice that is not a current training practice?

  • You need to register the practice on PARE using the following link https://onlinepare.net/gp-dental-trainer-application.php
  •  This will trigger a practice approval process for multi-professional learning that will include a visit to complete an ‘audit tool’ on PARE. The visit will be conducted by an assessor from either the QA team or the Training Hub
  • The assessor will determine the whether the practice can be approved as a learning environment. If approved, the practice will be approved for multi-professional learning
  • Funding is available for approved trainers starting in a new to training practice to provide equipment for a trainee e.g books, bags and equipment, video recording and playback equipment

My practice is moving site/ My practice is merging or federating with a practice not approved for training and I want my trainee to work at that site.

  • Please contact the GP Approvals team to determine if the new site needs approval

 

How do I become an Associate Trainer?

GP Associate trainers in a current training practice, or a practice wishing to become a training practice

Being a GP Associate trainer is a way in which prospective GP trainers can start training a GP trainee before they have completed their pathway to being a GP trainer provided that they are mentored and supervised by an established GP trainer. A prospective trainer could function as an associate trainer provided they have a supportive TPD and LAT report, a GP mentor who is willing to provide mentorship and supervision - funded by mentorship funding, and has completed all of the training courses as per the trainer approval process.

This process will allow a prospective trainer to commence training as an associate trainer while they complete their mentorship, trainer workshop attendance and await their final trainer interview.We will register with GMC as CS only at first, and update to CS/ES when fully approved as a trainer. They would be expected to complete as GP trainers within 12 months.

We will inform GP schemes/programme support of associate trainers who do not apply for full trainer approval by the next application deadline so that they are aware that they would not be able to have a trainee for the next rotation.  Please see our FAQs for more details 

X